ReportKit Privacy Policy
Last updated: July 16, 2025
Overview
ReportKit is a daily reporting application that helps professionals create, manage, and share work reports through video recordings and AI-powered transcription. We are committed to protecting your privacy and being transparent about how we collect, use, and protect your information.
Information We Collect
Account Information
- Google Sign-In: When you sign in with Google, we collect your name, email address, and profile information as provided by Google
- Profile Data: Company information, contact details, and preferences you provide
Report Content
- Video Recordings: Videos you record for your daily reports
- Audio Data: Audio extracted from videos for transcription purposes
- Transcriptions: AI-generated text from your video audio
- Report Data: Generated reports, project information, and associated metadata
- Images: Photos and images you include in your reports
Technical Information
- Device Information: iOS device type, operating system version
- Usage Analytics: App usage patterns to improve our service
- Error Logs: Technical logs to help us diagnose and fix issues
How We Use Your Information
- Service Provision: To provide the ReportKit service and generate your reports
- Authentication: To verify your identity and maintain account security
- AI Processing: To transcribe audio and generate structured reports using OpenAI and Gemini APIs
- Data Storage: To store and sync your reports across devices
- Customer Support: To provide technical support and respond to inquiries
- Service Improvement: To analyze usage patterns and improve app functionality
Data Storage and Security
Storage Locations
- User Data: Stored securely in Supabase (PostgreSQL database)
- Files: Videos, audio, and images stored in Amazon S3 with encryption
- Authentication: Managed by Supabase Auth with industry-standard security
Security Measures
- All data transmitted using HTTPS encryption
- Files stored with server-side encryption in AWS S3
- Access controls and authentication required for all data access
- Regular security audits and updates
Third-Party Services
ReportKit integrates with the following third-party services:
- Google Sign-In: For authentication (Google's Privacy Policy applies)
- OpenAI: For AI transcription and report generation
- Google Gemini: Alternative AI processing option
- Supabase: For database and authentication services
- Amazon Web Services: For secure file storage
Data Sharing
We do not sell, trade, or otherwise transfer your personal information to third parties except:
- Service Providers: To third-party services necessary for app functionality (OpenAI, AWS, Supabase)
- Legal Requirements: When required by law or to protect our rights
- Business Transfer: In the event of a merger, acquisition, or sale of assets
Your Rights and Choices
- Access: Request access to your personal data
- Correction: Update or correct your account information
- Deletion: Delete your account and all associated data
- Export: Request a copy of your report data
- Opt-out: Disable analytics or certain data processing features
Data Retention
- Active Accounts: Data retained while your account is active
- Deleted Accounts: Data permanently deleted within 30 days of account deletion
- Backups: Backup data may persist for up to 90 days for disaster recovery
Children's Privacy
ReportKit is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13.
International Users
ReportKit is operated from the United States. If you are located outside the United States, your information will be transferred to and processed in the United States.
Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any material changes by:
- Posting an updated policy in the app
- Sending an email notification to your registered email address
- Displaying a prominent notice in the app
This privacy policy was last updated on July 16, 2025 and is effective immediately.